You already know which workflow
is killing your week.
Every Monday, three hours pulling data from the same tools into the same spreadsheet to post to the same Slack channel. You know what to automate. You haven't had time to build it. That's what I build -- in 1-2 weeks, while you keep running the business.
$5,000--$8,000 fixed price · Scope note in 24 hrs · One sprint at a time
Two hours a week is 100 hours a year.
hours per year the average startup operator spends on a single manual workflow. Nearly three work weeks -- for one report, one CRM task, one routing job.
systems that don't talk to each other. Stripe, HubSpot, Google Analytics -- all requiring a human to play data courier between them every single week.
of that time requires your judgment. It requires a computer. The worst part isn't the time -- it's using your brain on work that doesn't need it.
You know exactly which workflow to fix. You just haven't had time to fix it while running the business. That's the automation paradox -- and it's what the RapidOps sprint is designed to break.
Ready to build, or not sure where to start?
You know the workflow. Let's build it.
One AI workflow scoped, built, tested, and deployed in 1-2 weeks. Reporting, lead routing, CRM cleanup, document extraction -- whatever is eating your Monday mornings. Production-ready with a runbook on delivery.
$5,000 -- $8,000 fixed price Explore the RapidOps Sprint →Not sure which workflow to fix first?
A free 30-minute teardown of your manual workflows. I'll map where your hours go, rank which workflows are worth automating, and tell you what each one costs to build. No commitment, no pitch.
Free -- 30 minutes Book your Spreadsheet Escape Plan →Six workflows I've built for founders
Each one replaced hours of manual work with something that runs on its own. Specific tools, specific outcomes.
Monday Reporting
Stripe + HubSpot + Google Analytics pulled, formatted, and posted to Slack automatically. One Series A client: 3 hours freed every Monday, running in 5 days.
Lead Scoring & Routing
Inbound leads scored against your ICP in real time. Hot leads routed to your calendar with context. Nurture sequences triggered automatically. CRM stays clean.
CRM Cleanup & Enrichment
Duplicate contacts found and merged, missing fields enriched from public sources, stale records flagged. From hours of manual scrubbing to a job that runs on a schedule.
Document Extraction
Invoices, contracts, and intake forms parsed into structured data. PDFs, emails, and attachments processed automatically into your systems -- no manual re-entry.
Deal Routing & Handoff
Qualified leads from marketing handed to sales with context, scoring, and suggested next steps. No manual copy-paste between HubSpot and email. Nothing falls through.
KPI Digest
Daily or weekly AI-generated summary of your key metrics. Anomalies flagged automatically. Delivered to Slack or email before the Monday standup -- no human required.
3 steps. You keep running the business.
Your job is a 30-minute kickoff call and a final review. The build happens async, with updates along the way. No project management required on your end.
30-minute scope call
Tell me the workflow: what triggers it, what tools it touches, and what "done" means. I ask about your systems, your edge cases, and what a failure mode looks like. That's all I need.
Scope note in 24 hours
You get a written scope with a fixed price within 24 hours. What I'll build, what it connects to, what's out of scope, and what it costs. You approve before any work starts. $5,000-$8,000 for most workflows.
Working system in 1-2 weeks
I build it, test it on your real data, document it, and hand it over. You get a production-ready automation, a runbook your team can maintain, and 2 weeks of post-delivery support. You review the output -- you don't manage the build.
What about Zapier or Make?
Zapier and Make work well for simple two-step connections. Most founders have already tried them. Here's when they're not enough.
Zapier / Make is enough when:
- You need a simple "if X happens, do Y" connection
- The workflow is 2-3 steps with no branching logic
- A failure just means a missed notification
- Volume is low enough that task limits don't bite
- You have the time to set it up and maintain it yourself
RapidOps is the right call when:
- The workflow has real business logic -- conditions, loops, fallbacks
- It touches 3+ systems and needs data transformation, not just routing
- A silent failure would cost you time, money, or a client
- You tried Zapier and it broke, hit its ceiling, or became expensive
- You need it documented so your team can maintain it after delivery
Production-critical processes running on fragile Zapier/Make setups that nobody wants to touch are one of the most common things I inherit on a sprint. RapidOps replaces them with something built to last.
Tell me your Monday morning workflow.
Book a free 30-minute scope call. I'll tell you whether it's a fit, what it costs, and how long it takes. You'll have a scope note within 24 hours. No commitment until you approve it.
$5,000-$8,000 fixed price · 1-2 week delivery · Scope note in 24 hours · No commitment until you approve